CONGREGATION COUNCIL MINUTES Oct. 30, 2020

The October Congregation Council Meeting was held on Wednesday 10/21/2020

Council Members Present: Pastor Eric Reimer, Denise Betz, Harry Betz, Walter Braithwaite, Carole DePue, Cathy Evans, Phil Hankel, Karen Kearns, David Kroth, Linda Morrison, Bob Muller, Bruce Roper, and Trish Strauss

 

Absent:  Lisa Fritz, Allison Hudson

 

The meeting was called to order by President Denise Betz at 7:08 p.m. The scripture was read by Lisa Fritz and the prayer was offered by Phil Hankel.

 

PERSONS WISHING TO ADDRESS COUNCIL:

None

 

MINUTES OF PREVIOUS MEETING:

Date: 9/16/20

*The minutes from September were approved with one correction.  The motion was made and seconded by Cathy Evans / Karen Kearns.  MOTION CARRIED

 

REPORTS:

President, Denise Betz –Attached

Pastor Reimer – Attached.  While reviewing Pastor’s Report, it was noted that he stated that everyone inside the building must wear masks at all times.  Subsequently, Cathy Evans made a motion that everyone in the building should wear a mask at all times.  After much discussion, the motion was tabled.  See additional detail of the subject under Old Business.

Finance Committee – Attached

*It was moved and seconded to accept the Treasurer’s report and the Financial Secretary’s report as presented. (Finance Committee / Bruce Roper )  MOTION CARRIED

One (Finance Committee member) abstained

 

OLD BUSINESS:

In-House Worship Service Update – Council discussed how best to set mask wearing requirements while on St. John’s property, both inside and outside.  Some feel wearing a mask is necessary at all times, others felt that based on distance and number of people in area that it is not.  How long droplets last on surfaces, frequency of cleaning, outside contractors or visitors coming into the building, and other topics were brought up.  Because one rule for all scenarios could not be agreed upon, President Betz suggested transparency so that if people want to attend in-house worship they can, but if they are not comfortable they can still worship online.  It was pointed out that we must work within the resources we have (time, money, volunteers).   Michael Brinkworth, Bob Muller, Denise Betz and Pastor Reimer will be meeting to better figure out best practices.

Motion was made to base in-house worship on Montgomery County’s safety rating system.  If Montgomery County changes to yellow status, we will take action to suspend in-house worship and non-essential services in the building.

*It was moved and seconded by Denise Betz / Trish Strauss.  MOTION CARRIED with two opposed.

 

Roof Update – ProCom & Peters – Denise gave a brief summary pointing out that ProCom did not charge additional fees for the additional work that was found and performed.  St John’s was able to pay the cost in full with money that was raised for the project without touching benevolence funds.

Additionally, Peters contractors have lowered their HVAC bills for St John’s.

 

NEW BUSINESS:

Benevolence donations – Meals on Wheels – $2000 is in budget for this year, and they have already received $1000 this year.  Grace Lutheran Church – $2000 is in budget for this year, and they have already received $535 this year.

Motion was made to send Bucks/Montgomery Meals On Wheels a second donation of $1000 and Grace Lutheran a second donation for $1,465.

*It was moved and seconded by Denise Betz / Linda Morrison.  MOTION CARRIED.

 

Thank You gifts –It was suggested that Kristy Schmitt and Jess Whitelybe recognized for their extra efforts above and beyond their job descriptions with gift cards as a thank you gesture.  And also that Pat Beadling be recognized with a gift card for chairing the Property Committee so successfully.

Motion was made that we get $100 gift cards each for Kristy Schmidt, Jess Whiteley and Pat Beadling.

*It was moved and seconded by Bob Muller / Harry Betz, MOTION CARRIED.

 

Update of Use of Building for Voting November 3rd – Montgomery County will be using St John’s as a voting site on Tuesday November 3rd.

 

COMMITTEE REPORTS:

  • Constitution and Bylaws – No report
  • Christian Education – Verbal report given by Pastor Reimer Sunday School, letter will be going out to parents.  It will start off as once/month, and hopefully move up to twice a month.  Walk to Bethlehem, web site is being built now and information will be going out once it is ready.  Confirmation class will meet once a month (when is to be determined).  Pastor is determining what is needed for them to know for them to be confirmed, and they will be required to participate in worship in some way was well.
  • Fellowship – No report
  • Finance – See Financial Secretary’s report
  • Food Pantry Report – See report
  • Memorials – No report
  • Mutual Ministry – No report
  • Pre-K Board – No report
  • Property – See report
  • Reach Team – No report
  • Social Ministry – No report
  • Stewardship – No report
  • Women’s Ministry – No report
  • Worship & Music – No report

 

CORRESPONDENCE:

Application to use facility by the Red Cross for blood drive Friday Nov 27th  in fellowship hall beginning at 3:00 expecting a group size of 40 people spread out throughout the day.

Motion was made to approve they use of Fellowship Hall for the Red Cross.

*It was moved and seconded by Carole DePue / Harry Betz.  MOTION CARRIED.

 

A representative from Alateen has asked when their group can meet again in St John’s.  The group would never exceed 25 people for any single meeting.  The majority of Council agreed that we cannot safely open up our building to outside meeting groups at this point and still be able to safely manage cleaning standards.  A compromise of offering the parking lot for outdoor use for their meetings beginning October 30th was agreed to.

 

Pastor requested use of Fellowship Hall on Dec 25th for a family meal.  They will clean up to our standards afterwards.   Council agreed.

 

CARES AND CONCERNS:

Pastor Reimer and council members shared their cares and concerns.

 

NEXT MEETING:  Date:  Wednesday, November 18, 2020

Scripture:  Linda Morrison

Prayer:  Carole DePue

Refreshments:  Dave Kroth

 

*It was moved and seconded by harry / Trish to adjourn the meeting at 9:08 p.m.  MOTION CARRIED

 

Respectfully submitted,

Bruce Roper

 

Food Pantry Report November 18, 2020

Food Pantry Report September 21, 2020

The use of the pantry remains strong.  Near record-setting numbers for the total in a week as well as the total for the month prove the need remains.  September 2020 saw 157 more families be served as compared to 2019.

Produce in season is changing to reflect the change in seasons as more potatoes, apples, onions, eggplants, and peppers replace the corn and tomatoes seen during the summer months.  It is likely that only a few weeks remain for locally produced fresh produce.

There is still a need for volunteers to help during the day time when the pantry is open.

Please respond at socialmedia@sjlch.org. in order to view the needs and sign up for a time slot.  If you would rather talk with someone in person please call Erin at 215-285-0654.

  • Pantry volunteer hours are 10 AM to 1 PM on Tuesdays, Wednesdays, and Thursdays.

Even though fall is just beginning there are already discussions regarding the upcoming Thanksgiving and Christmas holidays.  Giving gift cards in amounts of $25 or $30 is the first recommendation.  We recommend getting them at the Grocery Outlet on County Line Road in the Rosemore Shopping Center as they have been very generous donors to the pantry.  If you wish to help maintain the pantry shelves the list of items most frequently distributed includes Spaghetti Sauce, Boxed Pasta, Peanut Butter, Jelly, Canned Vegetables, Canned Fruit, Canned Beans, Cereal, Oatmeal, Pancake mix, Syrup, Toilet Paper, and Laundry detergent.  Please keep the size of these items to “regular” rather than the “family” size often offered at the discount stores such as Costco or BJs.

We remain sincerely grateful for your faithful support.

 

 

 

Property Committee Notes October 12, 2020

Present:  Pat Beadling, Alan Eickhoff, Dave Kroth, Bob Muller, Pastor Reimer, Bruce Roper, Ken Woods

Tasks Accomplished:

  • Parking lot lines and handicapped logos repainted
  • Broken floor tiles at Fellowship Hall entrance replaced
  • Water system flushed per directive from Aqua
  • Gardens weeded and expired blossoms removed
  • Bushes trimmed
  • Railings at new entrance and parsonage painted
  • Leaking urinal investigated by plumber
  • Filters changed by Peters HVAC

Roof:

Project completed but first major rain storm generated some leaks in sanctuary.  The leak was caused by cracks in the sanctuary wall above Roof 4, which was caulked by ProCom.   Bill for $39,669.00 was approved for payment by the committee.

Sanctuary sanitizing:

Some volunteers have been recruited but it is likely more are needed for cleaning between services on Sunday.  Cathy Evans was present to discuss the surface disinfecting procedure and locations needing it.  She also answered questions about and described the fogging that will take place.  She and her husband have experience doing this for several months in their building.  It was suggested that a checklist of locations needing disinfecting be prepared to make sure it is all done correctly.

Concrete:

No word from contractor; neighbors work has not been started either (contractor is her nephew).  Likely to be spring completion now that weather is changing.

Food Pantry and H.A.T.Packs

Both have relocated to their respective places.  Food Pantry is in the area previously known as the Large Education Room.  H.A.T.Packs has moved to Classroom #3 (last room on the right).  Food Pantry leadership is planning a meeting on 10/22 to evaluate layout and suggest changes in their room in anticipation of returning to the former pantry model of clients actually shopping for their groceries.

Pre-K items

Pastor reported that home schooling groups and families who had been contacted have taken what they can use.  A suggestion to offer an opportunity to the congregation was presented.

Pastor is planning to contact Green Drop to come and take what they find useable.  The remainder will be disposed of subsequently.

Trash:

Kristy contacted Advanced Disposal our current trash removal service.   The bottom line is that going to alternate week pick up of trash and adding a 4 cubic yard recycle bin picked up on alternate weeks will be about the same monthly charge.  The bin was successfully relocated to the area designated so as to not occupy parking spaces.  The wheeled recycle bins have not been emptied in several weeks and that issue is being addressed.

Electric:

We still need to repair 2 parking lot lights and the light on the ramp of Fellowship Hall.  Alan reported on the lack of response from the boro regarding the broken lens on the PECO light on the eastern side of the parking lot.  Pat will contact Hatboro Public Works.

Powell is coming out to service the generator at 8AM on 10/21 and Alan will be there for them.

Bell Tower:

Pat contacted the power wash guy but he no longer does commercial sites.  He did look at the stains and said that they were rust and would not power wash off anyway.  Likely a professional painter is required.  At the very least we need someone willing to go up on a ladder and see what is causing the rust marks.

Parsonage:

The parsonage dishwasher failed in the interim between Property Committee meetings.  An email survey was taken of members and all agreed on the idea of replacement.  Pastor contacted Gerhard’s who sold and installed the new unit as well as removed the old unit.

Pat Beadling:

Pat announced her retirement from Property Committee after several years of serving as co-chair.  The committee members verbally offered their thanks and presented her with a signed card and a gift card.

NEXT PROPERTY COMMITTEE MEETING IS NOVEMBER 11, 2020 AT 7PM.

 

 

 

 

 

 

 

 

Worship Returns to the Sanctuary!